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Montalvo Ramos, Fernando
DOCUMENTARY MANAGEMENT AND INFORMATION HANDLING IN COMPANIES FROM THE LEGAL PROVISIONS IN FORCE IN ECUADOR
2025
,
Montalvo Ramos, Fernando
,
Tobar Ruiz, María
,
Sánchez Salazar, Marcelo
,
Chávez, Roberto
Objective: The purpose of this work is to explore aspects related to document management and information management practices in companies located in Ecuador, highlighting the importance of adhering to current legal provisions. Design/Methodology/Approach. This study will be based on theoretical and methodological foundations obtained from the bibliographic review carried out, which will allow a detailed analysis of best practices, emerging technologies and current challenges faced by organizations in this area. The search covered a wide variety of works published in English and Spanish between 1999 and 2023. 53 relevant works were identified, resulting in 48 being chosen for detailed analysis. As a result, a final sample of 46 works was obtained that provided valuable and relevant information for the study in question. Results/Discussion. When the analysis of the specific laws and regulations that govern document management and information management in the business environment is addressed, its vital importance for the effective functioning of the business sector in Ecuador is revealed. This covers privacy laws, data protection, sector regulations and any legislation that relates to the retention and disposal of documents. Thorough understanding and adherence to these regulations is crucial to safeguarding the integrity and privacy of information, as well as avoiding legal sanctions. Conclusions. A comprehensive assessment of how companies comply with current legal provisions regarding document and information management requires investigations that delve into the review of internal policies, procedures and business practices. This is done for the purpose of determining whether compliance with applicable regulations is guaranteed, thus ensuring that information management is carried out in an ethical, legal and efficient manner. Originality/Value. By understanding and efficiently applying document management, companies not only comply with legal requirements, but also boost their operational performance and stay ahead in a dynamic and highly competitive business environment. This comprehensive approach not only ensures compliance with laws and regulations, but also enhances adaptability and innovation, essential for sustained success in today's business landscape.